Mastering Landscape Equipment Parts Management: A Guide for Landscape Business Owners
How's this game plan?

As you gear up for the Spring season, it's essential to streamline your landscape maintenance parts inventory. Effective management of lawn mower parts that experience continuous friction, heat, and stress during operation is critical to uptime and making money.  Having the right inventory and a plan for quick access to critical parts will keep equipment and crews operating efficiently without downtime or unnecessary disruptions.

MowMore has created a list of best practices for landscapers and groundskeepers to have the equipment parts and supplies needed to get the best utilization from lawn mowers and employees.

Make an initial assessment of all your equipment and supplies.

  1. Systematically identify and document each piece of equipment by Model # and Serial #.
  2. For each model identify all consumable or high wear parts such as blades, belts, filters, spindles, wheels, and tires.

Knowing Part Numbers in advance makes ordering online quick and easy. A simple Excel spreadsheet works great for creating and managing equipment Bill of Materials (BOM). (To help, Mowmore has created a sample list at the end of the article. Call us if you need help with this.)

Forecast your annual replacement parts usage and establish required “parts on hand”.

  1. Estimate which and how many high wear parts you replaced last year and what will be needed in the upcoming year. Consider current equipment condition, business growth, expected equipment usage, and seasonality.
  2. Estimate usage of consumables such as oil, fluid, trimmer line, and edger blades.
  3. Decide what parts and supplies you need in house and what you can order on demand. This should include consumables such as trimmer line and high wear such as mower blades.
  4. Estimate annual expense of replacement parts and supplies.

Our experience shows that small landscapers spend between $3000 and $15,000 per year on consumable parts and supplies. Proper budgeting, pre-ordering, and inventory management will save time and money by eliminating downtime and providing bulk savings.

Streamline a process for equipment inspection, parts inventory levels, and ordering.

1. Inspect and maintain equipment regularly.

  • Have a printed end-of-day checklist for equipment to identify any issues.
  • Use a checklist to perform regular scheduled maintenance on each piece of equipment.
  • Downtime costs money!
2. Establish a trusted relationship with a parts supplier such as MowMore.com.
  • Equipment parts and supplies will be kept online via your purchasing history.
  • A trusted relationship assures quality service from knowledgeable staff.
  • Ordering critical parts and supplies in bulk to saves time and money.
4. Set minimum in-house inventory levels and check regularly to avoid disruptions due to limited availability or long lead times.
 
Conclusion:

Knowing your replacement parts and supplies usage is crucial to running an efficient profitable landscaping business. Pre-identified part numbers for all your equipment, a trusted supplier relationship, and documented maintenance schedules will reduce costs and downtime and provide better control and profitability for your landscaping business.

Stay tuned for more insightful tips and industry updates by subscribing to our newsletter. Don't miss out on the next blog post that could revolutionize your landscape business! Reach out to MowMore.com if you have topics you would like us to cover. 

Mower

Exmark Lazer Z ULTRACUT 60

Part *

OEM Part Number

Mowmore Part Number

Quantity

Blade, high-lift

116-5176-S

EX25-601

3

Blade, mulching

116-5177-S

EX25-602

3

Belt, pump drive

109-8073

EX10-343

1

Belt, deck drive

116-1985

EX10-197

1

Spindle assembly

116-5712

EX82-344

3

Idler pulley, flat

116-4667

EX84-006

3

Idler pulley, V-groove

1-633109

EX84-007

1

Fuel filter

109-5853

EX80-782

1

Oil filter

120-3452

EX80-204

1

Air filter, inner

130-3847-S

EX80-808

1

Air filter, outer

130-9687

EX80-809

1

Spark plug

109-0467

EX80-713

3

Deck wheel

1-603299

EX82-394

4

Tire, drive

109-2678

EX83-132

2

 

Note: * Mowmore part numbers are designed to be interchangeable with OEM part numbers, however, it is always best to verify that the part will fit your specific machine.

 

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